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Jennifer D. Andreu, Records Liaison Management Officer
Federal & State Compliance Office

Records & Forms Management

The District’s Department of Records & Forms Management oversees the retention and disposition of public records according to the standards established by the Florida Department of State, Division of Library and Information Services [1] (State) for controlling, retaining, destroying, and preserving public records. Florida's records management program is authorized by F.S. 257.36 – Records and Information Management and applies to public records as defined in F.S. 119.011 - Definitions. Further, School Board Policy 8320 - Records Management guides the District’s implementation of these requirements.


In adherence to the State’s guidelines as detailed in the M-DCPS Records Retention Schedule, the forms itemized below are to be completed and submitted electronically to for the purpose of transferring, retrieving and disposing of records. 


To request a new form, revise an existing form, or deem a form obsolete, the administrator that oversees the division is to complete the Forms Authorization Request-Administration Only Form (FM-1229) and submit to  for review and approval for district-wide use. Authorized forms not revised within a five year period will be obsoleted, and removed from circulation.


To submit queries of Records and Forms, you may access the department’s search engine at: RECORDS & FORMS SEARCH.


[1] Formerly known, and referred to in School Board Policy 8320, as the Bureau of Archives and Records Management

M-DCPS : 1450 NE 2nd Ave. : Miami, FL 33132 : Phone: (305) 995-1000 (For Non Technical Questions Only) © 2017