Get Flash Player

Dr. Verena Cabrera, Records Liaison Management Officer
Federal & State Compliance Office

Records & Forms Management

The District’s Department of Records & Forms Management oversees the retention and disposition of public records according to the standards established by the Florida Department of State, Division of Library and Information Services [1] (State) for controlling, retaining, destroying, and preserving public records. Florida's records management program is authorized by F.S. 257.36 – Records and Information Management and applies to public records as defined in F.S. 119.011 - Definitions. Further, School Board Policy 8320 - Records Management guides the District’s implementation of these requirements.


In adherence to the State’s guidelines as detailed in the Records Retention Schedule, the forms itemized below are to be completed and submitted electronically to for the purpose of transferring, retrieving and disposing of records. 


To request a new form, revise an existing form, or deem a form obsolete, the administrator that oversees the division is to complete the Forms Authorization Request-Administration Only Form (FM-1229) and submit to  for review and approval for district-wide use. Authorized forms not revised within a five year period will be obsoleted, and removed from circulation.


To submit queries of Records and Forms, you may access the department’s search engine at: RECORDS & FORMS SEARCH.


[1] Formerly known, and referred to in School Board Policy 8320, as the Bureau of Archives and Records Management

M-DCPS : 1450 NE 2nd Ave. : Miami, FL 33132 : Phone: (305) 995-1000 (For Non Technical Questions Only) © 2017